Office Manager/ Financial Administrator

Location: Bradford on Avon, Wiltshire/ Hybrid

Hours: Part-time 20 hours per week (with scope to increase)

Closing date for application: 11 July 2025

Interviews in person commencing: 16 July 2025

Greengauge Building Energy Consultants is one of the UK’s most experienced and trusted building and engineering consultancies specialising in sustainable, low energy design. We work with architects, homeowners and commercial landlords all over the UK on new build and retrofit projects in both the residential and commercial sectors. We aim to deliver buildings that combine comfort, simplicity and efficiency.

We are an Employee Owned business (EOT) which means all employees via a trust have an important ownership role within the company

The role

We are looking for an experienced financial administrator who is looking for an opportunity to work for a purpose driven organisation. This is a part-time role (20 hours per week) with the possibility to grow into a full-time role.

Your role will be to administer and oversee the day-to-day operations of the business.

You will have a good knowledge of working of finance platforms such as Xero. You will have excellent IT skills and numerical skills working with Excel, Word, Power point etc. You will have experience working with Accountants and Bookkeepers.

You will work closely with our three Directors to collate and prepare important financial information required to make strategic decisions to the business.

Duties include:

Administering business operations tasks: including insurance, rent, managing office environment (supplies, equipment, cleaners)
Supporting new recruitment: onboarding and set up
Liaising with our Banks and HMRC etc.
Managing our Xero account – including: invoicing and credit control; administering Payroll with support from our accountant; supporting the preparation of Tax returns (working with our accountant).
Procurement of materials, equipment and services
Assisting the Directors in data gathering and analysis to develop the business budget
Payment of company invoices, day to day business running and Team expenses
Managing our cashflow monitoring tool and providing our Directors with the necessary information
Generating (from financial data) the KPI information for presentation to the Directors and Employee Owner Trust
Assisting the Team with timesheets and data analysis
Managing our Info@ email account and liaise with Team members regarding new projects
Assisting in gathering information with regards to RnD Tax Credits working with our RnD Tax Accountants
Supporting Directors in rolling out any new initiatives/processes
Any other responsibilities as required.

The ideal candidate will hold most, if not all, of these attributes:

Have excellent administrative and organisation skills.
Be able to work effectively both independently and as part of a team
Be able to prioritise responsibilities and work effectively under pressure, meet deadlines and effectively budget time
Be self-motivated, highly organised and demonstrate initiative and a proactive approach to daily tasks
Have a track record discharging the above responsibilities
Have experience managing sensitive and confidential information
Be competent with relevant software (Xero, Microsoft Word, Excel, Outlook, PowerPoint) and the capacity to learn new software.
An interest in the built environment and its impact on climate change
Able to work well both within a team & independently
Full driving licence

What we offer

Salary £30,000-40,000 FTE p.a, dependent on experience. Pro rated to agreed hours
Ethical pension option
Flexible working

Our new hybrid working policy is under development but there is a requirement to be in the office in Bradford-on-Avon regularly, including an intensive settling-in period on-site, as well as working from home.

Closing date for applications: 11 July 2025. Interviews in person in Bradford on Avon w/c 16 July 2025.

Please send your CVs and covering letter to info@ggbec.co.uk with the Subject Office Manager/Financial Administrator